HappyTenant
GuestFlow
Add-onExtend your platform

Secure, track, and manage visitors with ease.

Streamline guest access with secure tracking and time-limited passcodes. GuestFlow gives property teams invitation templates, visitor logs, QR-based access control, and timely reminders, all in one workflow.

Visitor invitation
Compose

Guest details

Elena Vasquez

Visiting Unit 1204 · Mar 18, 3:00 PM

Require approvalSend QR passNotify security
Invitation ready to send
Guest pass
QR access

Valid until 6:00 PM

Scan at entrance gate

Today's visitors
Live log

James Porter

Unit 802 · Today 2:00 PM

Approved

Sarah Chen

Unit 504 · Today 4:30 PM

Pending

Delivery · DHL

Lobby · Today 5:15 PM

Checked in

Michael Ross

Unit 1201 · Tomorrow

Invited

James Porter

Unit 802 · Today 2:00 PM

Approved

Sarah Chen

Unit 504 · Today 4:30 PM

Pending

Delivery · DHL

Lobby · Today 5:15 PM

Checked in

Michael Ross

Unit 1201 · Tomorrow

Invited
Approval queue
Security

3

Pending

18

Approved today

6

On-site now

Every visitor accounted for, from invite to exit.

Give residents, security teams, and property managers one shared view of who is expected, who has arrived, and when each pass expires.

  1. Visitor Management

    Time-limited, single-use visitor passcodes.

    Use easy invitation templates and issue single-use passcodes with their own validity window, so access expires on its own without slowing hosts down.

    Invitation templatesSingle-use passcodesExpiry windows
    Send invitation

    Guest name

    Elena Vasquez

    Host unit

    Unit 1204

    Visit date

    Mar 18, 3:00 PM

    Pending approvals
    3 waiting

    Sarah Chen

    Unit 504 · Today · 4:30 PM

    DeclineApprove

    David Kim

    Unit 908 · Tomorrow · 10:00 AM

    DeclineApprove
  2. Visitor Management

    Maintain detailed visitor records.

    Keep detailed records of all visitors for security and compliance. Track guest information, entry and exit times, and host details in one audit-ready log.

    Entry/exit trackingHost detailsCompliance records
    Visitor logs
    Audit ready
    James PorterUnit 802On-site
    Delivery · AmazonLobbyChecked out
    Michael RossUnit 1201Checked out
    Priya NairUnit 305Checked out
    Tom HughesUnit 611On-site
    James PorterUnit 802On-site
    Delivery · AmazonLobbyChecked out
    Michael RossUnit 1201Checked out
    Priya NairUnit 305Checked out
    Tom HughesUnit 611On-site
  3. Visitor Management

    Grant secure temporary access with QR passes.

    Enhance security and convenience with QR code-based visitor access. Grant temporary entry to the property while keeping full control over where guests can go.

    QR guest passesGate accessTemporary permissions

    Guest pass · #VP-2841

    Valid Mar 18 · 3:00–6:00 PM

    Access control
    Main entranceAccess granted
    Parking barrierTemporary pass
    Pool deckRestricted
    QR scanned at entrance · 2:04 PM
  4. Visitor Management

    Stay informed about every upcoming visit.

    Receive timely reminders and notifications about upcoming visits. Improve communication and coordination between hosts, security, and visitors.

    Arrival remindersPass expiry alertsApproval notices
    Reminders & notifications
    4 upcoming

    Visitor arriving in 30 minutes

    Sarah Chen · Unit 504

    Now

    Guest pass expires soon

    James Porter · Unit 802

    15m

    Approval required

    David Kim · Unit 908

    1h

    Visitor checked out

    Delivery · Amazon

    2h

See GuestFlow on HappyTenant.

Extend your platform with GuestFlow and keep visitor invitations, access control, and guest logs connected to the rest of your operations.

And there's so much more.

Invitations and approvals

Visitor logs

QR codes and access control

Reminders and notifications

Security desk visibility

Host coordination

Temporary guest passes

Entry and exit tracking

Audit-ready records

Community visitor policies